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Organize Messages with Categories in Outlook Open the message in the Reading Pane or in a separate window. Go to the Home tab, in the Tags group and select Categorize. Choose the category you want to use. The first time you assign a category to a message, the Rename Category dialog box opens. Select Yes.
How do I sort my Outlook Inbox by category?
If you are using the Outlook Desktop App, you can sort your emails with category via clicking Sort button > Then choose category. After that your emails would be sorted into different categories if they were assigned.
How do I categorize my inbox in Outlook?
Create a category Select an email message or calendar event and right-click. From the Categorize menu, select New category. Type a name for your category, and then, if you want, choose a color by clicking the category icon. Press Enter. The category is created and applied to the items you’ve selected.
How do I sort by categories in inbox?
Step 1: Open the folder in which you will view messages by categories. Step 2: Put the cursor in the Search box to activate the Search Tools. Step 3: Click the Categorized > Any Category in the Refine group on the Search tab. Then all messages with any categories are filtered and listed in the messages list.
What is the best way to organize emails in Outlook?
6 Best ways to organize emails in Outlook Sort emails by priority. This is where folders come in handy. Create automatic rules. Organize Outlook inbox with colored categories. Use Flags to set reminders. Organize by conversation thread (to clean up clutter).
How do I manage categories in Outlook?
Edit Categories in Outlook Go to the Home tab and select Categorize,in the Tags group. Select All Categories. Select the category you want to change and then take one of the following actions: Change the category title: Select Rename, type a new name, and press Enter. Select OK when you’re finished.
How do I sort my Outlook to do list?
Sort tasks Sign in to Outlook.com. Select Tasks from the app launcher. Select the Filter menu and choose how you want to sort the tasks in the tasks list. For example, in the following image, tasks are sorted by status (Active), due date, and with the oldest tasks on top. You can sort by Active, Overdue, or Completed.
What are two types of Outlook rules?
There are two types of rules in Outlook—server-based and client-only. Server-based rules. When you’re using a Microsoft Exchange Server account, some rules are server-based. Client-only rules. Client-only rules are rules that run only on your computer.
What are quick steps for in outlook?
Quick Steps apply multiple actions at the same time to email messages. This helps you quickly manage your mailbox. For example, if you frequently move messages to a specific folder, you can use a Quick Step to move the message in one click.
How do I manage folders in Outlook?
If you want to organize your messages in Outlook.com, you can create new folders or rename, move, or delete existing folders.Rename a folder In the folder pane, right-click the folder you want to rename. Select Rename. Enter a name for the folder and press Enter.
How do you sort by categories?
For sorting tasks by categories, please do as follows. Please get into the Tasks folder which you want to sort tasks by categories inside. In Outlook 2010 and 2013, go to the View tab, and then click Categories in the Arrangement group. Then you will see all tasks in the selected folder are sorted by categories.
How do I get more color categories in Outlook?
Create a color category In any message folder, in the Tags group on the Ribbon, select Categorize > All Categories. In the Color Categories dialog box, select New. Type a name for the category and select a color and optionally, a shortcut key.
How do I manage Outlook effectively?
Contents Create folders and To-do list. Use rules to avoiding irrelevant emails. Use Outlook shortcuts. Always unsubscribe from things you don’t want to be sent. Clean your inbox in one click. Put your emails on automated mode using email productivity tools.
What is the best way to organize emails?
10 Tips to Help You Organize Your Inbox Email Messages Organize Your Inbox Regularly and Often. Use Labels and Folders. Create Multiple Email Accounts. Rule Them All. Archive Emails to Keep Your Inbox Clean. Deep Clean Your Inbox from Time to Time. Organize Emails Using Stars and Flags. Snooze Emails for Later.
Why can’t I rename categories in Outlook?
Even if you have Owner permissions to the Calendar folder of the user who is sharing folders, the Rename button is always disabled in the Color Categories dialog box for someone other than the mailbox owner. Because of this, only the mailbox owner can rename a category displayed in the Color Categories dialog box.
Why can’t I use categories in Outlook?
The IMAP protocol doesn’t support the Category and Flag properties on messages and assigned categories and flags are not synced back to the IMAP server. If you need to use categories, you need to use a POP3 account instead or move the messages to a local pst file.
How do I reset categories in Outlook?
Follow the steps below: Right click on the mail box in navigation pane. Click on Data File properties. Click on ‘Upgrade to color categories’> yes. Restart Outlook and check.
What is the difference between tasks and to-do list in Outlook?
A Task is.. a task. It’s an Outlook item that is stored in a Tasks Folder. A To-Do is any Outlook item that is flagged for follow-up, usually flagged email, as well as all of the tasks in the Task folders in the profile. The To-Do List doesn’t actually store the tasks or flagged items.
How do I customize the To-Do bar in Outlook?
Use and customize the To-Do bar To display the To-Do Bar, select View > To-Do Bar. Select Calendar, Tasks, or People. You can pick one type of item to display in the To-Do bar, two types of items, or all three. To turn the To-Do Bar off, select View > To-Do Bar > Off.
How do I sort Microsoft to-do?
Keep your tasks organized by sorting each list: Click or tap the three dots in the top right of your list to open the more menu. Then, select Sort by and you’ll have the option to organize your list by Importance, Due date, Added to My Day, Alphabetically or Creation date.
