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As a default Outlook automatically provides you with 6 categories already set up. Since they are based on colours their names are rather uninspiring – “red category”, “blue category”, and the like. Fortunately you can easily rename existing categories and create additional ones.
How do I add multiple categories in Outlook?
To assign categories to your email, right click any email and select “Categorize” then select any of the categories you have defined. You can apply multiple categories to a single email. To avoid having to visit the menu multiple times, select “All Categories…” and check mark all the categories that apply.
Can I add categories in Outlook?
Create a category Select an email message or calendar event and right-click. From the Categorize menu, select New category. Type a name for your category, and then, if you want, choose a color by clicking the category icon. Press Enter.
How many categories can you have in Outlook 2010?
Outlook 2010 offers six default categories, which are named according to their colors. You may want to customize the category names before you start using them to organize your messages. Locate and select the Categorize command on the Ribbon, then select All Categories from the drop-down menu.
How do I manage categories in Outlook?
Edit Categories in Outlook Go to the Home tab and select Categorize,in the Tags group. Select All Categories. Select the category you want to change and then take one of the following actions: Change the category title: Select Rename, type a new name, and press Enter. Select OK when you’re finished.
How do I get more color categories in Outlook?
Create a color category In any message folder, in the Tags group on the Ribbon, select Categorize > All Categories. In the Color Categories dialog box, select New. Type a name for the category and select a color and optionally, a shortcut key.
Why can’t I use categories in Outlook?
The IMAP protocol doesn’t support the Category and Flag properties on messages and assigned categories and flags are not synced back to the IMAP server. If you need to use categories, you need to use a POP3 account instead or move the messages to a local pst file.
Why can’t I see categories in Outlook?
Add Color categories to emails in Outlook If the Categorize option doesn’t show up by the right click, then select the particular mail folder, and under the tags section, click on Categorize option. Select the color. So, this is how you can categorize your items on Outlook.
Does Outlook 365 have categories?
To categorize your email, you can select the message and categorize it using the “Categorize” menu option, or right-click and assign categories that way. May 28, 2019.
What are two types of Outlook rules?
There are two types of rules in Outlook—server-based and client-only. Server-based rules. When you’re using a Microsoft Exchange Server account, some rules are server-based. Client-only rules. Client-only rules are rules that run only on your computer.
Can you have too many categories in Outlook?
Then categories in Microsoft Outlook might just be the solution you need. Categories allow you to colour code your emails, meetings and tasks. There are 25 colour tiles available but you can assign the same colour to multiple name tags so there’s no real limit to the number of categories you can have.
What do the colors mean in Outlook contacts?
A green tick means that recipients are available to contact. A yellow clock signals that they are away, and their computer has been idle, while a red dot means that they are busy. A purple arrow means they are out of office and a purple dot means that they have set up an automatic reply feature in Outlook.
Why can’t I rename categories in Outlook?
Even if you have Owner permissions to the Calendar folder of the user who is sharing folders, the Rename button is always disabled in the Color Categories dialog box for someone other than the mailbox owner. Because of this, only the mailbox owner can rename a category displayed in the Color Categories dialog box.
How do I sort by categories in Outlook?
If you are using the Outlook Desktop App, you can sort your emails with category via clicking Sort button > Then choose category. After that your emails would be sorted into different categories if they were assigned.
Are Outlook categories private?
There isn’t any direct ways to set specific category as private, in Outlook, you can select an appointment, and set it as private, and here is reference: Make an appointment or meeting private.
How do I automatically assign categories in Outlook?
Open the Outlook desktop app and go to the Home tab. Select Rules > Create Rule. In the Create Rule dialog box, select Advanced Options. In the Rules Wizard, choose the condition you want to use to automatically add a category to the incoming email, then select Next.
Can I color code emails in Outlook?
You can Color Code Emails in Outlook as an easy way to use visual elements to highlight messages in your Inbox. This feature is called “Automatic Formatting” in Microsoft Outlook, but may be called “Color Formatting” or “Conditional Formatting” in other Email systems.
How do I reset categories in Outlook?
9: Resetting You can remove custom categories and restore the out-of-box defaults by launching Outlook with the following switch: outlook.exe /cleancategories. If you’re using Outlook 2003 or earlier, choose Categories from the Edit menu, select Master Category List, and then click Reset.
What are categories on Outlook?
Categories apply color to items in your Mail, Calendar, People, Tasks, and Notes. In other words, you use categories to label your messages and related items, so that you can organize and track them quickly. Categories appear in the Outlook Web App as colored boxes in the Message List and the Reading Pane.
How do I show all categories in Outlook?
On your Outlook Home tab, navigate to the Tags section (it’s the fifth section from the right) and click Categorize. In the pop-up box, scroll down to the bottom of the list and click All Categories.
How do you Categorize options in Outlook?
Go to the Home tab, in the Tags group and select Categorize. If the message is open in a separate window, go to the Message tab and select Categorize. Choose the category you want to use. You can assign more than one color category to items.
